We realise that affordability is a significant element when it comes to choosing a location for a wedding. This is why we have provided detailed pricing information. Below is a suggested step by step guide to the process of booking and organising a wedding at the Portsea Hotel.

Read the Details
Please take the time to read the information within this web site including the Terms and Conditions to make sure that you are fully aware of all details associated with a booking. If you are unclear on any aspect, you can ask the Functions Manager when you contact the Hotel.

Budget
Draft a budget based on your menu price plus your beverage price (or estimated price if drinking on consumption) and add any of the items you may require from the optional extras section. If you wish to be married at the Hotel, remember to add the ceremony fee as well.

Visit the Hotel
Contact the Events Department at the Portsea Hotel on (03) 5984 8112 to arrange a time to be shown the facilities and have your questions answered by a member of our wedding team.

Make a Tentative Reception Venue ‘Pencil Booking’
There is no fee to make a temporary venue pencil booking. All bookings are accepted on a ‘first come, first served’ basis. Tentative reception venue bookings will be held for a period of 10 days only, after which time the space will be released, unless you contact the Functions Manager to request an extension and this is granted prior to the expiry of the initial 10 day pencil booking period.

Ceremony Commencement Time
As there is often more than one wedding at the Hotel in a day, we must ensure that the ceremonies are separated by 1.5 hours. The first couple to pay their deposit for any given day will have first option of the ceremony commencement time. Often one of the couples will choose to be married off site; however you will be required to confirm your ceremony commencement time at the time of paying your deposit.

Deposit
A minimum deposit of $2,000.00 must be received within 10 days of the tentative booking to ensure the venue booking is confirmed. Your receipt will be mailed to you if you have not paid in person. To continue to hold your booking, we require a second deposit of 50% of the total cost of your wedding 6 months from your booking date. We understand final numbers will not be confirmed at this time, however we base this on your estimate cost requirements from your initial enquiry. The final payment is due 2 weeks prior to your wedding at which time any variations will be adjusted. Please note that all payments are NON REFUNDABLE and NON-TRANSFERRABLE under any circumstances, regardless of how far in advance the function is booked.

Accommodation Booking
Once a wedding deposit has been paid, you can place a hold on accommodation. We suggest that you enquire about accommodation early as we are often heavily booked especially in the warmer months. For all accommodation enquiries please contact reception on (03) 5984 2213.

Payment Methods
The Portsea Hotel accepts Online Direct Deposits (bank details available on request), Cash, Amex, Mastercard, Visa and Cheques made out to the Portsea Hotel.

Final Wedding Details
Menus, beverage arrangements, entertainment, room set up etc. must be discussed with the Functions Manager at least 6 weeks prior to the booked function date. This is to allow sufficient time for the ordering and procurement of any special linen, flowers or other items selected. Please contact the Events Department to arrange a planning meeting.

Guaranteed Numbers & Balance of Payment
These are required 10 business days prior to the function date and charges will be based on guaranteed numbers or actual attendees, whichever is greater. If there is an increase in numbers following the submission of the guaranteed numbers, a 10% surcharge per person will be applied to cover any further subsequent costs incurred by the Hotel, such as reorders and special deliveries.

Enjoy the Journey
Our team can do much to assist you along the way and to ensure that you are worry free in the lead up to your special day. With many services included we hope to make the experience of planning your wedding an enjoyable one.