The Portsea Hotel is keen to ensure that you are fully aware of the details associated with staging a wedding at the venue. We realise that it can be disconcerting to be partially informed through a brochure, only to find out the detail after you have already signed on. In the interest of smooth planning and to save you from needing to call us to fill in the blanks, we have set out the Terms and Conditions below.

Accommodation
All accommodation bookings are the responsibility of the client and accommodation tariffs are subject to change. Should a client be given a date by which a deposit must be paid for the accommodation and payment is not received the booking will be automatically cancelled and the Portsea Hotel will sell the room/s to the next client. Accommodation Rooms are not automatically booked for a function when the function deposit is paid. Clients must contact Reception at the Hotel to make accommodation bookings.

Audio
The audio system supplied by the Portsea Hotel for use at the ceremony is not suitable for use at receptions and is therefore not offered for this purpose. The system is capable of playing CD’s, but does not have the capacity to connect to an ipod.

BYO Food or Beverage
No alcohol may be brought onto the premises, except where it is offered as a Bombonieres and guests must be instructed that this cannot be consumed in the function or bar areas of the Hotel. Likewise, food may not be brought into the main body of the Hotel unless it is a Wedding Cake or Bombonieres that are small in size. This applies to the function client and the client’s guests.

Commencement Times
The client agrees to commence the ceremony (if held at the Hotel) and the Reception at the agreed scheduled commencement times. If the ceremony or reception commencement is delayed, the ceremony or reception will still be bound to finish at the scheduled time.

Compliance
The client will be responsible to ensure the orderly behaviour of their guests and the Hotel reserves the right to intervene where it sees fit.

Damages
The client will assume responsibility for any and all damages caused during the function by any of their guests attending the function, whether in the rooms reserved or in any part of the Hotel.

Décor & Display
No items are to be attached, pinned or glued to the wall surface of any area of the Hotel without prior written approval of Hotel Management. Any item that may be considered offensive to other persons will be removed from public view by Portsea Hotel staff.

Entertainment
The Portsea Hotel reserves the right to cancel or prohibit any booked entertainment that does not comply with Hotel noise regulations. Strictly no drum kits, beat or bass music permitted on The Portsea Deck. A DJ playing on the Deck will be required to lower the volume if the noise level becomes excessive.

Function Cancellations
All deposits and payments are strictly NON REFUNDABLE. Functions cancelled after the final payment will not be subject to any refund.

Gifts
Are the responsibility of the client and no responsibility will be taken for the damage to, or loss of gifts should it arise. All wedding gifts should be taken off the premises at the conclusion of the reception.

G.S.T.
All quoted prices are inclusive of G.S.T.

Hotel Trade
The Portsea Hotel is a popular venue, and as such, management cannot control the trade noise that may be heard should you choose to host your wedding ceremony at the Hotel. We endeavour to minimise the noise by requesting the co-operation of fellow patrons, but general patron noise may be heard on a busy day.

Liability
If the Hotel has a reason to believe that a function will affect the smooth running of the Hotel, its security or reputation, it reserves the right to cancel the function without liability.

Menu Variations
Menus are subject to change without notice. In the event that the menu items have already been selected and a selected item can no longer be provided, the Portsea Hotel will contact the client to discuss an alternate selection.

Outstanding Accounts
Any unpaid bar tabs, accommodation or reception charges associated with the function booking will be charged to the listed credit card unless otherwise arranged.

Pricing Variations
Pricing is subject to change. All prices quoted are current at the time of printing however; all prices are subject to increase from time to time. In the event of a price increase you would be notified in writing at least 3 months in advance of your wedding.

Public Holidays & Long Weekends
A surcharge of 10% of the total food and beverage package applies to any function booked on a public holiday or long weekend.

Quotations
Quotations are based on estimated numbers given at the time of enquiry. Should numbers or arrangements change from the original specifications quotes will be revised accordingly.

Room & Space Vacation
The client agrees to vacate the designated ceremony and function spaces at the scheduled times.

Smoking
The Nepean Room, Portsea Produce Café and The Portsea Deck are strictly non smoking. Please consult the Functions Manager in relation to designated smoking areas.

Security
Portsea Hotel will not accept responsibility for the loss or damage to any equipment or merchandise left on the premises prior to, during, or after the function. If additional security is required for the function, this cost will be incurred by the client. The client and their guests will be required to abide by the reasonable instructions of the Security and Portsea Hotel staff.